Job Description

Job Title: Project Administrator

Location: Eau Claire, WI (Hybrid)

Duration: 6 months (HUGE potential to extend/convert)

Job Description:

We are seeking a detail-oriented and motivated Project Administrator to join a small, collaborative team. This role involves data entry, customer communication, and supporting internal and external stakeholders to ensure projects are started and completed efficiently. The Project Administrator will work independently and alongside a small team to manage project packets, track payments, and coordinate service installations, interacting with up to 100 designers.

Key Responsibilities:

• Perform accurate and timely data entry and maintain project records.
• Communicate with internal teams and external customers to address inquiries and provide updates.
• Collaborate with team members and multiple departments to ensure project deliverables are met.
• Assist in building project packets and tracking service installations.
• Utilize Microsoft 365, Outlook, Excel, Adobe, and other relevant software tools.
• Support process improvement initiatives and provide input to enhance efficiency.

Required Skills & Qualifications:

• Proficiency in Microsoft Excel and other Microsoft 365 applications.
• Strong verbal and written communication skills.
• Attention to detail, self-motivation, and ability to work independently.
• Knowledge of Adobe and Bluebeam is a plus.
• Background in design, business, or accounting is beneficial.

Preferred Skills:

• Familiarity with GIS, Smallworld, or other mapping/design systems.
• Previous experience in construction management or project coordination .

Non-Technical Skills:

• Excellent problem-solving and organizational skills.
• Team-oriented mindset with the ability to collaborate effectively.
• Strong interpersonal skills for customer and internal interactions.

Ideal Candidate:

• Candidates with experience in accounting, business, construction management, or GIS.
• Demonstrates reliability and the ability to adapt quickly to team processes.
• Candidates with minimal employment gaps and stable career history are preferred.

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