Job Description

Location: Cypress, Texas

Job Type: Part-Time (24 hours per week)

Schedule: Monday – Thursday, 6 hours per day

Job Summary:

We are seeking a highly organized and detail-oriented Part-Time Office Administrator to oversee daily office operations and ensure efficiency in our workplace. This role involves managing administrative tasks, financial coordination, and acting as the primary point of contact for banking and accounting matters. Bilingual (Spanish) skills are a plus!

Key Responsibilities:

• Maintain confidentiality and handle sensitive information with discretion.
• Manage day-to-day office operations, ensuring a well-organized and efficient workplace.
• Serve as the primary contact for the bank and outside accounting firm, handling financial transactions, reconciliations, and inquiries.
• Create invoices, process invoices, expenses, and assist with basic bookkeeping tasks as required.
• Handle incoming calls, emails, and correspondence professionally.
• Maintain office supplies and inventory, coordinating orders as needed.
• Schedule meetings, appointments, and travel arrangements.
• Support HR functions, including payroll, 401K and employee onboarding and record maintenance.
• Ensure compliance with office policies and procedures.
• Liaise with vendors, service providers, and building management.

Qualifications & Skills:

• Previous experience as an Office Administrator, Office Manager, or similar role.
• Experience handling banking and financial transactions is preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Familiarity with working alongside accounting firms for financial reporting.
• Proficiency in Pages and Numbers (Mac based office) and other office management software.
• Ability to multitask and prioritize tasks effectively.
• High level of professionalism and attention to detail.

Why Join Us?

• A supportive and collaborative work environment.
• A consistent Monday-Thursday schedule (24 hours per week).

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