Job Description

Legal Receptionist – West Palm Beach Office

Location: West Palm Beach, FL

Employment Type: Full-Time, Onsite

Pay Rate: $18 - $20 per hour (with opportunity for a wage increase after a 90-day probationary period)

Hightower, Stratton, Novigrod & Kantor is seeking a professional and courteous Legal Receptionist to join our West Palm Beach office. As the first point of contact for clients and visitors, you will play a key role in providing exceptional customer service and administrative support to our legal team.

Key Responsibilities:

Reception Duties:

• Answer, screen, and direct phone calls to the appropriate staff or attorneys.
• Maintain a clean, organized, and welcoming reception area.
• Coordinate conference room bookings for meetings.
• Receive, sort, and distribute mail and packages.
• Arrange outgoing mail and courier services, tracking important deliveries.

Administrative Duties:

• Format, proofread, and assist with e-filing legal documents via the Florida E-filing portal.
• Maintain both electronic and physical filing systems for easy accessibility.
• Enter client and expert information into the firm’s case management system (Litify).
• Manage office supplies, order as needed, and coordinate equipment repairs.

Key Skills & Qualifications:

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with legal software (e.g., Litify) is a plus.
• Basic understanding of legal terminology and procedures.

Interpersonal & Organizational Skills:

• Strong verbal and written communication skills.
• Professionalism and composure in a fast-paced environment.
• Excellent multitasking, time management, and attention to detail.

Education & Experience:

• High school diploma or equivalent (Associate’s degree preferred).
• 0-3 years of experience as a receptionist, administrative assistant, or in a legal setting.

Work Environment:

• Office-based with a professional dress code.
• Standard business hours: 8:45 a.m. - 5:15 p.m.

This is a great opportunity to join a respected law firm and grow within a professional and supportive environment. If you’re organized, detail-oriented, and thrive in a client-facing role, we’d love to hear from you!

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