Job Description

Administrative Assistant – Bachelor’s & Healthcare exp req’d

Full Time | Mon - Fri

THE BEST CAREERS. RIGHT HERE

@ BROOKLYN’S LEADING HEALTHCARE SYSTEM .

MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers . At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children’s Hospital, Brooklyn’s only children’s hospital and only pediatric trauma center.

Maimonides Medical Center is currently seeking a full time Administrative Assistant to support day-to-day operations of the Enterprise Services Department; act as liaison between Leadership; maintains policies and procedures, applies project management skills to track projects and align cross functional teams; provide reporting, support presentations and scheduling including calendar maintenance and administrative support for department leadership.

Specifically, you will:

• Track departmental vacancies and efficiencies; assist with recruiting, screening and interviewing to provide hiring recommendations
• Supervises daily activities of volunteers; responsible for onboarding new employees including access, equipment, policies, procedures and training needs
• Maintain employee attending records (vacation, sick etc.); processes employee reimbursements, manages departmental budgets and reporting; prepared annual conference proposals and justifications with leadership.
• Develop project plans for cross-functional team requirements, assist with coordination of administrative tasks, follow up with leaders to provide support.
• Manage clerical functions for all department leaders (calendar, meeting scheduling, travel needs, vendor follow up, interdepartmental follow up.
• Plans annual employee appreciation week, gifts for each department, quarterly and holiday events.
• Collaborate across leadership team to compile data/analytics to create reports/presentations.
• Maintain office supplies and create/maintain policies and procedures
• Produce accurate, current and timely Enterprise Services Newsletter publication/distribution.

We require:

• Bachelor’s Degree is essential
• Minimum 2 years of experience in a similar professional, technical or administrative role. in a hospital/medical center setting a must.
• Good interpersonal and English verbal/written communication skills.
• Excellent computer proficiency with MS Office Excel and PowerPoint.
• Excellent presentation skills and attention to details.
• Project Management experience strongly preferred

Salary: $60,000-70,000 Administrative Assistant – For immediate consideration, please forward a resume to Gennie Sanchez gesanchez@maimo.org .

Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

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