Job Description

Project Coordinator for growing Construction Company in San Diego!

Ultimate Staffing Services is actively seeking an experienced Project Coordinator to join their client's dynamic team in San Diego. This role is essential to ensuring the smooth operation of construction projects by supporting project managers and site superintendents, while maintaining close collaboration with the accounting department.

Direct hire

Onsite: Monday- Friday

Pay: $25.00-$35 DOE

Must have 2+ years PC experience in the construction field

Responsibilities:

• Provides administrative support to the construction project team, consisting of Project Managers and Site Superintendents, as well as works closely with the Accounting Department.
• Builds relationships and communicates via telephone and email with all individuals associated with each project, including clients, subcontractors, trade partners, vendors, and other construction professionals.
• Manages and organizes all aspects of the construction project administration.
• Completes Job Start Up Worksheet for new projects.
• Sets up project files on the server, sets up job in Procore and, if required, maintains project files for the Project Manager.
• Assists the Project Manager with maintaining Contract Documents, Subcontract Agreements, and Change Orders (both owner and subcontractor), and prepares Subcontract Exhibits with guidance from the Project Manager. Copies Accounting on all Subcontract Agreements so information can be input into the Timberline accounting system.
• Assists the Project Manager with procurement of construction materials or specialty items. Ensures Accounting is copied on all purchase orders and provided with receipts.
• Obtains project-specific insurance certificates for clients from the insurance vendor, Cavignac & Associates. Sends specific insurance requirements to Cavignac. Once insurance certificates are received, files in appropriate folder on the server and sends to client.
• Monitors subcontractor insurance, ensuring that all contractual and internal requirements are met. Saves received insurance certificates in Procore and sends a copy to the accounting department to be saved in the vendor compliance file on the server.
• Follows up on all expiring insurance certificates, ensuring that adequate insurance is maintained until project completion and subcontractor payment is fulfilled.
• Verifies with Accounting that current copies of all subcontractor W9's and state contractor's licenses are on file. Obtains updated copies as necessary.
• Keeps track of all supplier Preliminary Lien Notices. Collects monthly conditional or unconditional lien releases from all suppliers who filed Preliminary Notices and forwards to the accounting department.
• Attends jobsite meetings and prepares meeting minutes for the Project Manager. Updates meeting minutes in Procore and distributes them to stakeholders.
• For projects without a Homeowner Liaison assigned, handles all upcoming notices and communications with residents.
• Assists with preparing monthly invoices to be sent to clients. Depending on the project type, this may include collecting subcontractor invoices, including schedules of values for each subcontractor providing labor, and preparing time and material invoices with complete backup of timesheets and material receipts.
• Keeps hard copies of approved material and subcontractor invoices to use as invoice backup to the client.
• Assists Project Manager with other aspects of maintaining project files, including filing and/or monitoring of daily reports, submittals, RFIs, photos, budgets, etc.
• Assists Project Manager with project close-out packages to be submitted to clients at project completion. These packages may vary but should generally contain warranties, operation and maintenance manuals, approved submittals, as-built drawings, and final lien releases from all subcontractors and suppliers.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Tags

Contract work, For contractors, For subcontractor, Local area, Monday to Friday,

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