Job Description

This is a full-time, in-person position, Monday through Friday, located at 1901 Avenue of the Stars, Los Angeles, CA 90067. Affordable Housing Experience Required.

We are looking for a detail-oriented and organized Project Coordinator to support administrative and financial processes within our construction projects. This role involves managing documentation, processing payments, and ensuring compliance with funding requirements. Strong Excel skills and an accounting or finance background would be beneficial.

• Process and track general contractor monthly payment applications and approvals.
• Handle owner’s soft cost reimbursements through various funding sources.
• Maintain accurate financial records and ensure compliance with funding guidelines.
• Organize and manage project-related documentation and reports.
• Coordinate with internal teams and external stakeholders to ensure smooth administrative operations.
• Affordable Housing Experience Required.

What You Can Expect to Do:

Project Coordination:

Maintain third-party trackers and collaborate with internal teams to streamline communication and project timelines. Prepare invoices, proposals, and financial reports related to capital projects. Monitor project milestones, provide regular status updates to stakeholders, and identify opportunities for process improvements. Assist with special projects to enhance team efficiency and achieve company goals.

Construction Funding Process:

Track capital expenditures and life of construction projects as it pertains to lender and investor funding requirements. Use Excel and other platforms to maintain records and reconcile sources & uses information required by lenders and investors. Manage requests for documentation and coordinate with all parties involved in the funding process.

What You Should Have:

• Excellent verbal and written communication, organizational, presentation and analytical skills.
• Ability to take ownership and commitment to follow through.
• Ability to effectively prioritize and handle multiple tasks under pressure.
• Strong work ethic and attention to detail.
• Desire to work in a fast-paced, entrepreneurial environment.
• 3-5 years of relevant work experience in real estate, affordable housing, or related field.
• Bachelor’s Degree - Real Estate, Accounting, or Business Concentration preferred.
• Previous accounting experience a plus.
• Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint.

What You Should Be:

• Resourceful with strong problem solving, investigating, and critical judgment skills.
• Proficient in Office Suite and basic Adobe software is required.
• Proactive with strong work ethic and attention to detail.
• Independent, self-starter mentality, with exceptional communication and organizational skills.
• Ambitious with desire to grow.
• Highly accountable: able to take ownership, meet deadlines, follow-through.
• Highly motivated self-starter and independent worker.
• Able to perform in a fast-paced environment with multiple projects and deadlines.
• Open to learn from mistakes and challenges.
• Outstanding in written and oral communications skills.
• Able to work collaboratively in a small team environment; can “roll up his/her sleeves” and pitch in where necessary within the company.

About APEX:

APEX is a nationwide Construction and Facilities Management firm founded to provide comprehensive support to owners of commercial real estate throughout the lifecycle of their investments. From due diligence to disposition, our experienced team delivers trusted general contracting and facilities management consulting services across various asset classes.

We prioritize quality, collaborative, and sustainability in every project, enhancing property value and reducing operating costs. Join us in making a lasting impact on properties and communities nationwide.

Apex is dedicated to fostering a culture of excellence and collaboration. Our team is committed to innovation, sustainability, and delivering best-in-class service. By joining APEX, you’ll contribute to impactful projects while growing your career in a dynamic and supportive environment.

Affordable Housing Experience Required.

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