Job Description

Payrate: $50,000-65,000/year

Exact compensation may vary based on several factors, including skills, experience, and education.

Employees in this role will enjoy a comprehensive benefits package starting on day one of

employment, including options for medical, dental, and vision insurance. Eligibility to enroll in

the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this

role will have access to paid sick leave and other paid time off benefits as required under the

applicable law of the worksite location.

Job Summary:

Insight Global is searching for an Office Manager to supports the Senior Vice President of Sales and the Sales Operations team by owning day‑to‑day office coordination, marketing collateral production, MLS and website updates, CRM data integrity, and training logistics. This role is a corporate position that ensures sales centers, communities, and customer‑facing digital assets stay accurate, compliant, and on brand. You’ll coordinate reports, meetings, travel, and special projects while maintaining a high standard of professionalism, urgency, and customer focus.

Key Responsibilities:

• Update/manage company websites and MLS listings; ensure accuracy and timeliness of content.
• Order photography/video for listings; publish and maintain assets across platforms.
• Create community handouts (HOA docs, pricing sheets, sales policies/procedures, grand opening materials).
• Prepare marketing/training materials (manuals, agendas, slide decks, quick reference guides).
• Keep sales forms accessible and current for sales centers; manage version control.
• Field BBB inquiries and route to appropriate teams; document resolutions.
• Compile information and process applications for memberships (e.g., HOA, builder associations).
• Arrange and schedule secret shopping of sales staff; track insights and follow‑ups.
• Code invoices/expenses for the Sales Department; support month‑end rollups.
• Assist the SVP of Sales with travel/hotel/training/seminar arrangements, special reports, filing, scanning, and ad‑hoc projects.
• Schedule training meetings for sales teams; track attendance/completion.
• Prepare weekly reports for sales meetings; maintain KPI dashboards as needed.
• Maintain users in customer software; ensure role/permission hygiene.
• Execute price changes in CRM/Web/MLS; audit downstream data for consistency.
• Load/publish community plat maps and related assets.
• Assist with hiring/onboarding logistics; add new hires to systems; set up credentials.

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