Job Description

FGA (Fergus Garber Architects) is a collaborative, design-focused architecture firm of 20+ professionals in Palo Alto. We are seeking a full-time, in-house Office Manager to play a key role in maintaining and improving our studio's daily operations and culture.

The ideal candidate is highly organized, service-oriented, and dependable — someone who brings empathy, curiosity, and joy to their work. This position is integral to sustaining our professional, high-touch, and human-centered environment, supporting staff and our clients with care and professionalism.

Requirements:

• Minimum 3 years of experience working in a professional administrative environment. 
• Strong organizational skills and ability to manage multiple priorities.
• A bachelors degree or equivalent work experience is required.
• Familiarity with HR or accounting platforms (e.g., QuickBooks, Gusto, ADP).
• Knowledge of HR best practices or fundamental employment law is a plus. 
• This is a full-time in-office position. 
• Must live within an hour's drive to Palo Alto

Performance characteristics :

• Takes ownership of responsibilities with a can-do attitude. Strong multi-tasking and follow-through skills. High attention to detail and organization skills.
• Self-motivated, tenacious, problem-solver, and a team player.
• Skilled with Google Suite: managing files in Google Drive, Google Sheets, and Google Docs. 
• Experienced in basic accounting and budgeting.
• Experience in the service industry is a strong plus.
• Strong written and verbal communication skills, including writing and sending professional emails. 
• Experience with Slack and essential online survey tools is a strong plus.
• High integrity and strong professional ethics. Trustworthy, discreet, and able to process confidential information with discretion and emotional intelligence.
• Reliable: achieves deadlines punctually and takes ownership of responsibilities.
• Ability to work efficiently, conscientiously, and independently in a small office.
• Organize, plan, and prioritize work -- Develop specific goals based on required priorities and formulate work plans to organize and accomplish work independently with minimal oversight.
• Optimistic, reliable, and flexible attitude.

General Responsibilities:

• QuickBooks transaction entry and report generation with an accountant's oversight. 
• Coordinate, set up, and order weekly office lunch for group meeting.
• Maintain a clean, organized, and well-functioning office environment.
• Process incoming and outgoing mail. 
• Administrative support to Partners. 
• Maintaining and organizing files. 
• Purchasing and maintaining an inventory of supplies for the office, kitchen, and snacks.
• Manage office providers such as janitorial, exterior maintenance & landscaping, repair professionals/companies.
• Assist with social and marketing events as needed.
• Overseeing the annual employee review process. 
• Manage handbook changes. 
• Booking travel arrangements for annual firm trips.
• Coordinating hiring and onboarding new employees.
• Manage employee benefit administration and oversight. 

Compensation :

• Compensation: $35–$48/hour, depending on experience and qualifications
• Annual bonus potential based on performance
• Paid time off
• Simple IRA Plan employer match up to 3% of salary
• Medical, dental, and vision insurance
• Opportunity to grow with the firm 

If interested, please submit your resume and cover letter detailing your qualifications and salary requirements. References will be requested before the interview process.

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