Job Description

About the Job

JRN #2268

A leading wealth management firm in Los Angeles is seeking a polished, reliable, and highly organized Office Coordinator to join their growing team.

As the first point of contact for clients, guests, and vendors, this person will play a key role in maintaining a smooth, professional, and welcoming office environment. The ideal candidate brings warmth, precision, and excellent communication skills, along with a proactive mindset and team-first attitude.

This is a full-time, onsite position with significant potential for growth within a collaborative and professional environment.

Key Responsibilities

Greet and assist visitors, clients, and vendors with a polished, professional demeanor
Open the office each morning; ensure all common areas are organized and guest-ready
Manage the office inbox and shared calendar, staying ahead of meetings and priorities
Coordinate office lunches, catering, and internal events
Maintain office supplies, pantry inventory, and order tracking
Process and track office-related expenses (supplies, catering, events, etc.)
Partner with facilities and vendors to ensure smooth daily operations
Support leadership and the administrative team with scheduling and general assistance
Collaborate with fellow coordinators to ensure consistency and cross-team support

Qualifications

2+ years of experience in office coordination, hospitality, or administrative support
Highly organized with impeccable attention to detail
Polished, professional, and confident communicator
Discreet and trustworthy, with a strong sense of confidentiality
Proactive and solutions-oriented; thrives in a fast-paced environment
Positive, team-oriented, and approachable demeanor
Associate’s degree required; Bachelor’s degree preferred
Excellent references and a clean background required

Compensation

$70,000–$85,000 DOE + benefits package

Location

Los Angeles, CA (on-site)

#OfficeCoordinator #AdministrativeSupport #WealthManagement #ProfessionalServices #LosAngelesJobs #ClientRelations #OfficeManagement #TeamCulture #PocketbookAgency

LI–KS

Job Tags

Full time, Work at office, Day shift,

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