Overview:
We are seeking a detail-oriented Office Coordinator to join our team. This role is essential to the smooth operation of our office and requires someone who can manage communication with clients and staff while efficiently organizing schedules, RFPs, and administrative tasks. The ideal candidate is a proactive individual with excellent organizational skills and a strong command of Microsoft
Key Responsibilities:
1. Communication Management:
- Respond to emails and phone calls promptly, ensuring professional and clear communication
with clients and employees.
- Draft and send out client communications as needed, maintaining a high standard of service.
2. Event Staff Coordination:
- Maintain a comprehensive master list of company events and track associated payments
using Excel.
- Coordinate with clients to confirm event details and ensure all relevant information is updated
3. RFP Assistance:
- Assist in creating and sending out Requests for Proposals (RFPs) using provided templates.
- Track responses and follow-up as necessary to ensure timely submissions and
communications.
4. General Office Support:
- Provide administrative support as needed, ensuring the office runs smoothly.
- Collaborate with other team members to support office initiatives and tasks.
Ideal Qualifications:
- Proven experience in an administrative or office support role.
- Proficiency in Microsoft Excel, including the ability to create and manage spreadsheets.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple tasks and prioritize effectively.
If this role sounds like a fit for you, we’d love to hear from you!
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