****PLEASE NOTE THIS APPLICATION IS EXPRESSING INTEREST IN THIS ROLE AND NOT A FORMAL APPLICATION*****
GENERAL DESCRIPTION
The Office of the Attorney General (OAG) is seeking an office professional experienced in a wide range of administrative duties to support the day-to-day operations of the Communications, Legal Recruitment, and Legal Strategy Divisions. This position will work closely with the Executive Assistant of these divisions to identify and facilitate essential tasks in an often fast-paced environment.
The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits ( along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.
ESSENTIAL POSITION FUNCTIONS
Supports the Communications, Legal Recruitment, and Legal Strategy Divisions with administrative duties, to include:
Submits procurement requests and managing purchase renewals
Prepares travel vouchers and documentation related to work-related travel
Manages division inventory and submitting bi-monthly and annual reports
Coordinates and maintains division’s official records in compliance with the agency’s Records Retention Schedule and records management requirements
Orders and maintains division supplies
Enters data pertaining to the agency law clerk program
Assist with personnel actions such as scheduling interviews and orientation for new employees
Routes and coordinating approvals for internal and external outreach requests and reviewing presentation materials
Drafts and routes executive approval memos
Submits work orders and building maintenance requests
Attends office manager meetings and training.
May perform other related duties as required to meet the ongoing needs of the divisions.
Maintains relevant knowledge necessary to perform essential job functions
Attends work regularly in compliance with agreed-upon work schedule
Ensures security and confidentiality of sensitive and/or protected information
Complies with all agency policies and procedures, including those pertaining to ethics and integrity
Qualifications
MINIMUM QUALIFICATIONS
Education: Graduation from high school or equivalent
Education: Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis: legal assistant, office manager, executive assistant, administrative assistant
Experience: Six years of full-time experience working in the following (or closely related) fields: legal assistant, office manager, executive assistant, administrative assistant
Knowledge of Microsoft Word and Teams, Outlook, Excel
Attention to detail to ensure tasks are completed thoroughly and correctly
Strong organizational skills with the ability to multitask and prioritize responsibilities effectively
Superior written and verbal communication skills
Skill in exercising sound judgment and effective decision making
Skill and ability to handle stressful situations
Skill and ability to be honest, reliable, trustworthy, respectful, and professional at all times
Ability to receive and respond positively to direction and constructive feedback
Ability to work cooperatively with others in a professional office environment
Ability to maintain excellent punctuality and attendance
Ability to maintain confidentiality and handle sensitive information with professionalism
Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)
Ability to arrange for personal transportation for business-related travel
Ability to work more than 40 hours as needed and in compliance with the FLSA
Ability to lift and relocate 30 lbs.
Ability to travel (including overnight travel) up to 5%
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