Job Description

Our client, a private investment firm, is seeking a Temporary Executive Assistant/Personal Assistant to support the CEO in their NYC office for a maternity leave coverage. This role will start mid-April and go thru mid-September. The hours are 8:30am-6:00pm with flexibility for OT (must be able to monitor phone and email after hours). This role is in office 4 days with Friday work from home. Must be able to go in 5 days as needed.

Responsibilities:

• Provide calendar management for CEO scheduling personal and work events and setting up meetings
• Handle any and all administrative requests from family members, including calendars & scheduling, phone coverage and correspondence
• Arrange international/domestic travel, private and commercial, including flights, visa's, ground transportation, and detailed itineraries
• Oversee aspects of residences to ensure high quality operations, maintenance and service
• Coordinate with domestic staff schedules and handle any HR issues; Ensure that staff maintain a concierge style attitude for the residence and use utmost discretion towards family and guests' needs
• Produce reports, presentations, compose and prepare correspondence
• Run personal errands as needed
• Liaise with vendors, general contractors, interior and exterior design professionals, etc.
• Troubleshoot AV and tech when needed and liaise with internal IT team as needed
• Other ad-hoc assignments as needed

Qualifications:

• Bachelor's Degree required
• 5+ years prior expereince supporting a C-Level executive ideally out of a small family office
• Extremely organized, detail-oriented, loyal and honest
• Pro-active, self-motivated, independent personality
• Ability to multi-task and handle multiple small and large-scale projects at once
• Ability to travel on short notice and maintain a flexible schedule
• Excellent verbal and written communication skills will be a key element for success in the position
• Excellent computer skills in corporate and household environment; Strong grasp of Microsoft Office Suite required
• Ability to work independently as well as part of a team

Compensation:

• Hourly up to $65/hr
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Hourly pay, Temporary work, For contractors, Flexible hours,

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