Job Description

Executive Administrative Assistant

13-Week Contract | 100% Onsite | Chicago, IL

Schedule: Monday–Friday, 8:00 AM–4:30 PM

Industry: Healthcare

Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The role is fully onsite in Chicago and requires a polished administrative professional with exceptional organizational, communication, and technical skills.

Responsibilities

• Provide high-level administrative and technical support to senior executives, department leaders, and clinic leadership.
• Serve as project manager for special assignments; conduct research, analyses, and propose solutions for process, workflow, and system improvements.
• Develop and revise administrative and operational procedures, including record-keeping, forms management, inventory tracking, and office layout enhancements.
• Implement procedural changes within areas of responsibility; prepare recommendations for broader operational adjustments.
• Create, edit, and prepare documents, reports, data summaries, and presentations using Microsoft Office applications.
• Manage complex calendars, schedule meetings, identify meeting objectives, and prepare necessary materials.
• Screen, prioritize, and route incoming calls, emails, and mail; determine appropriate follow-up and required stakeholders.
• Plan and execute events, activities, and executive meetings end-to-end.
• Support creation and distribution of materials for internal audiences at all organizational levels.
• Maintain confidentiality of highly sensitive information; manage correspondence on behalf of executive leadership.
• Build and foster strong relationships with internal and external partners; serve as a professional representative and gatekeeper for executive time and priorities.
• Attend meetings and document key discussions, decisions, and action items.
• Perform other administrative duties as assigned.

Qualifications

Required:

• Associate degree or equivalent professional experience.
• 3–5 years of administrative experience in an office or healthcare setting, with strong emphasis on customer service and data/document management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to work independently with sound judgment.
• Excellent interpersonal, written, and verbal communication skills.

Preferred:

• Bachelor’s degree or equivalent business experience.
• 5+ years of administrative support experience in a fast-paced, executive-level environment.

Key Competencies

• Exceptional customer service and relationship-building abilities.
• Ability to manage multiple priorities and handle challenging situations professionally.
• High attention to detail with strong accuracy in work.
• Ability to analyze data and leverage findings for decision-making.
• Adaptability to changing environments and shifting priorities.
• Strong discretion and ability to maintain confidentiality.

Additional Requirements

• COVID-19 vaccine: Required (medical exemptions only).
• Flu vaccine: Required (no exemptions).
• Must be comfortable in a fully onsite role.
• Role requires clearance of a drug test and background check prior to hire.

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