Job Description

Full time, temporary, Accounts Payable Clerk

Job Duties:

• Invoice Processing: Receive and review invoices for accuracy, ensuring they are properly authorized and match purchase orders or contracts before entering into the accounting system.

• Payment Processing: Prepare and process checks, ACH payments, and wire transfers in accordance with payment terms. Ensure payments are made accurately and timely.

• Vendor Relations: Communicate with vendors and suppliers regarding discrepancies, payment issues, or queries related to outstanding balances.

• Account Reconciliation: Perform monthly reconciliation of accounts payable reports and resolve any discrepancies between invoices, statements, and payment records.

• Record Keeping: Maintain accurate and organized records of accounts payable transactions for audit purposes and future reference.

• Reporting: Assist with the preparation of financial reports, such as accounts payable aging reports, and provide detailed analysis when needed.

• Purchasing & Credit Applications: Create and manage purchase orders as required for various departments. Handle online purchases from suppliers such as Uline, Motion Industries, and Grainger, ensuring proper documentation and cost tracking.

Skills and qualifications:

• Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle)

• Strong organizational and time-management skills

• Excellent attention to detail and problem-solving abilities

• Good communication skills to interact with vendors and team members

• Ability to work independently and as part of a team

Pay: $24-$26 per hour

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